It is not just about creating an invoice in XML format, but it must also be digitally signed and sent to the recipient via the interchange system of the Revenue Agency.
Currently, from our management system, we issue an invoice, print it, or send it via PDF to the customer (in this case, it will be the customer who prints it). We give a copy of the invoice to the accountant, along with the received supplier invoices. After the tax declaration, our accountant will return those invoices to us in paper form, and we will file them in a folder or a box and put them in a safe place to keep them for 10 years available for any checks.
Simplifying in most cases, assuming the use of a substitute storage system, for example Aruba, Keliweb, Register, 2C Solution, etc.
With electronic invoicing, we will still issue the invoice from our management software, but this time without printing it; we will save it locally on our PC in XML format. At this point, instead of sending that XML file via email, we will upload it to the substitute storage system we have chosen, which will take care of sending it to the customer and archiving it. This is the ACTIVE cycle.
The passive cycle is much simpler; we will provide our suppliers not only with the VAT number but also with the PEC and our SDI. In this way, the interchange system will ensure that it is saved directly in our tax drawer.
If our substitute storage system allows it, we can give our accountant access to both the archive of issued and received invoices. The Revenue Agency will have the ability to carry out checks easily and very quickly, and thanks to the XML format, it can perform any type of analysis on them, which was complex and time-consuming with paper.
There will also be many advantages for us VAT numbers; the first is that the XML format allows for the quick import of our suppliers' invoices into our management software. It will be possible to perform, for example, inventory loading with a simple click, the same for the journal entry, etc.
Not everyone, many still believe that "electronics" refers to the PDF file sent via email, others are still too attached to paper and do not know, even if they have been working with computers for years, the file system and therefore not knowing how to manage files and folders will find themselves in difficulty. Yet conceptually there is no difference between printing, sending, and archiving a paper invoice or saving in XML, sending, and archiving an electronic invoice.
Arte e Informatica aware of the difficulties of transitioning to electronic invoicing, has developed modules and management systems perfectly integrated with PrestaShop, which will help manage this transition simply and immediately.
Electronic Invoicing Fields for PrestaShop 1.6 and 1.7 (also compatible with Thirty bees v. 1.0.7): the module allows our customers to enter the Recipient Code/SDI Intermediary and the PEC (Certified Electronic Mail) during registration or ordering for the purpose of issuing the electronic invoice in XML format and sending it via the interchange system of the Revenue Agency. Perfectly integrated with management systems like Smarty and Fattura24.
Author: Loris Modena
Per Ind Loris Modena, owner of Arte e Informatica, started working in the IT sector in 1989 as a system administrator responsible for the maintenance and installation of computer systems. He began programming for the web in 1997, focusing on CGI programming in PERL and later transitioning to programming in PHP and JavaScript. During this time, he became familiar with the Open Source world and the management of Linux servers.
